Club Minutes

February Program Meeting

The Pilot Club of Sulphur Springs met Friday, February 22, 2008 at First United Methodist Church for the February program meeting. President Beverley Owens called the meeting to order. There were 22 members present and 5 guests.Beverley introduced guests including her guest Barbara Theofiledes; Connie Newcomb introduced her daughter, Kelli Newsom; Diane Nickerson introduced Buffy Coleman and Barbara Sanders introduced Julie Hutchins and Johanna Hicks. Becky Potts led the invocation and Pledge of Allegiance. Secretary Sandy Dunston did a silent roll call President Owens gave a report on our HOOP dreams awards program and thanked those members who participated. Renae Thomas handed out sign up sheets for assignments for the bike run. She reported that the committee is working on ads and goody bags. Several applications have been received already and the club is anticipating approximately 500 participants.Barbara Sanders introduced our speaker, Johanna Hicks with the Texas Agri Life Extension Office.Johanna have us some thoughtful analogies. We were first challenged to be “coffee grounds”, changing our environment, when we are exposed to trials. Johanna then shared a “recipe” for Chocolate Chip Cookies, comparing the ingredients to friendship characteristics. First, the chips represent a cheerful attitude; flour represents forgiveness; salt represents sensitivity; sugar represents a sense of humor; eggs represent easy going personality; vanilla represents value; and pecans represent our “nutty” side. With these ingredients, we can have a delicious snack and be a delightful friend. However, bad ingredients can ruin the dough as well as friendship such as egg shells represent ego, pride and arrogance; dirt represents dirty words and negative things said about others; weeds represent gossip and grudges; and insect repellent repels others from us. Once these ingredients have been added to the dough, they can’t be taken out. Johanna ended her program by reading a poem “Kindness” by James Foley and challenging everyone to be “coffee grounds” and a delicious chocolate chip cookie. Jana Williams brought the door prize that was won by Ruth Fisher.The meeting adjourned at 1:00 p.m.

February Business Meeting

The Pilot Club of Sulphur Springs met Friday, February 8, 2008 in Fellowship Hall at First United Methodist Church for the February business meeting. President Beverley Owens called the meeting to order. Chaplain Becky Potts led the invocation and Pledge of Allegiance. Sandy Dunston did a silent roll call. There were 23 members present. Minutes from January meetings were presented. With no changes recommended from the members, the President noted the minutes will be filed as presented. Thank you cards were read from Lake Country CASA, ETCADA (Kids Safe Saturday), Terrific Tuesdays and Our Place. The Treasurer Report for January was distributed. With no changes recommended from the members, the President noted the reports will be filed for audit. Unfinished Business: There was no unfinished business. New Business: President Owens announced that our club was presented the Community Pride Award at the Chamber Banquet on February 7. It was also announced that the recipient of this year’s Caregiver of the Year Award was Michael Ezell, caregiver to his mother. Ballots for Nominating Committee for 2008-2009 were distributed. After members voted, Tina Phillips tallied the votes and reported that the new committee members will be Judy Gregg, Monica Littlefield and Tina Phillips. Alternates will be Jana Williams and Kathy Lennon. The club voted on standing rule changes that were distributed to membership at January’s business meeting. The first item was increasing International insurance from $3.00 to $4.00. Monica Littlefield made a motion to approve the change, Pansy Bell seconded. Unanimous approval. The second item increased the amount of monthly dollars earmarked for meals from $10.00 to $13.00. Pansy Bell made a motion to approve the change, Jane Goldsmith seconded. Unanimous approval. The third item added e-membership in accordance with International. Jane Goldsmith made a motion to approve the change, Diane Nickerson seconded. Unanimous approval. The fourth item reworded the filling of vacancies to be in accordance with International By-Laws. Kathy Lennon made a motion to approve the change, Becky Potts seconded. Unanimous approval. The fifth item added the PEP report preparation to the duties of the President Elect. Becky Potts made a motion to approve the change, Debra Evans seconded. Unanimous approval. Reports of Officers: President Beverley Owens had nothing new to report President Elect Pansy Bell reported that Johanna Hicks, FCS Agent with Texas AgriLife Extension will present the program at our next meeting. Vice President Debra Evans distributed interest sheets to members and asked that they mark the area they would be interested in working the coming year. PIF Representative Tina Phillips had nothing to report.Report from Divisions: Fundraising Co-Chair Judy Laub asked for items to include in the goody bags for the bike ride and also asked the membership to work on the t-shirt ads. Operations – Co-Chair Diane Ames presented to the membership Monica Crouch as a prospective member. Ballots were distributed and Monica was unanimously approved by the club. Tina Phillips made a motion to destroy the ballots, Marilyn Holt seconded. Projects - Barbara Sanders updated the club on current projects. Beverley Owens gave an update on the “Hoop Dreams” activities. It was noted that Alliance Bank donated additional money that will provide for basketballs for the participants to take home with them Diane Ames brought the door prize that was won by Becky Potts. President Owens adjourned the meeting at 1:00 p.m.

January Program Meeting

The Pilot Club of Sulphur Springs met Friday, January 25, 2008 at First United Methodist Church for the January program meeting. President Beverley Owens called the meeting to order. There were 17 members present and 3 guests.Connie Newcomb led the invocation and Pledge of Allegiance.Secretary Sandy Dunston did a silent roll call. Marilyn Holt introduced her guest, Monica Crouch. Vice-President Debra Evans introduced Cindy Mannon, SAFE-T Advocate for Sulphur Springs. Cindy then introduced our speaker, Tom Gresham, of SAFE-T. Mr. Gresham gave a very informative overview of Shelter Agencies for Families in East Texas (SAFE-T), a non-profit Texas Corporation which provides assistance, shelter and support to victims of domestic violence and sexual assault. The topic for today “Ounce of Prevention” , is a community outreach program which generates awareness of domestic violence through education, training, fairs and groups. Mr. Gresham shared the history of SAFE-T and some challenges they have encountered. The discussion ended with a question/answer time. President Owens reminded members of upcoming functions. The HOOP dreams program begins January 26 at 8:15 at SSMS annex gym. Any Caregiver of the Year award applications should be given to Sherry Moore. This award will be announced at the Chamber Banquet on February 7. Tickets for the banquet can be obtained from Diane Nickerson at a cost of $20.00. Yvonna Womack brought the door prize that was won by Connie Newcomb. The meeting adjourned at 1:10 p.m.

January Business Meeting

The Pilot Club of Sulphur Springs met Friday, January 11, 2008 in Fellowship Hall at First United Methodist Church for the January business meeting. President Beverley Owens called the meeting to order. Chaplain Becky Potts led the invocation and Pledge of Allegiance. Sandy Dunston did a silent roll call. There were 25 members present. Minutes from December meeting were presented. With no changes recommended from the members, the President noted the minutes will be filed as presented. Cards were read from Sulphur Springs Middle School, Lori Gobert, Douglas School, Suzanne Bankston, Becky Potts, WIC Office, and Johanna Horton of Circle of Friends. The Treasurer Report for December was distributed. With no changes recommended from the members, the President noted the reports will be filed for audit. Unfinished Business: There was no unfinished business.

New Business: President Owens handed out copies of the proposed standing rules changes. It was noted that these changes have been approved by the board and should be reviewed by members and will be voted on at our next business meeting. Tina Phillips discussed the basketball league “Hoop Dreams” to be held Jan. 26 through Feb. 16. Six applications have been received so far. T-shirt design was shared with the club and also a sign up sheet distributed for volunteers. Reports of Officers: President Beverley Owens had nothing new to report President Elect Pansy Bell reported that Cindy Mannon of Shelter Agencies for Families in East Texas will present our program in January on the topic of “Ounce of Prevention.” Vice President Debra Evans was not present. PIF Representative Tina Phillips reported that she is still collecting ink cartridges. Report from Divisions:

Fundraising Chair Renae Thomas updated the club on progress of the bike ride to be held March 29. Each member was encouraged to work on the t-shirt ads. Details on job assignments to be discussed later. Operations – Co-Chair Diane Ames had nothing to report. Projects - Barbara Sanders updated the club on current project donations. Sherry Moore reported that she had one application for Caregiver of the Year Award to be given at the Chamber Banquet on February 7. Tina Phillips reported that more photos are being added to the Veterans Board. Joyce Burchfield brought the door prize that was won by Janie Crump. President Owens adjourned the meeting at 1:00 p.m.

November Business Meeting

The Pilot Club of Sulphur Springs met Friday, November 9, 2007 in Fellowship Hall at First United Methodist Church for the November business meeting. President Beverley Owens called the meeting to order.Chaplain Becky Potts led the invocation and Pledge of Allegiance.Sandy Dunston did a silent roll call. There were 27 members present. Minutes from October meetings were presented. With no changes recommended from the members, the President noted the minutes will be filed as presented. Cards were read from Sulphur Springs High School, Miller Grove ISD, Alzheimer’s Support Group and Judy Laub. The Treasurer Report for October was distributed. With no changes recommended from the members, the President noted the reports will be filed for audit.Unfinished Business: There was no unfinished business.New Business: President Owens noted that there are 2 CDs from Alliance Bank maturing. Helen McDaniel made a motion to renew the CDs for 6 months. Seconded by Kathy Lennon. Unanimous approval.Beverley also challenged our club to grow by 5 members and encouraged members to bring guests to our January program meeting. President Owens thanked Debra Evans for a very successful Thank You Luncheon in October. Reports of Officers:President Beverley Owens reported on the Circle of Friends Breakfast with many positive comments from other members who attended. President Elect Pansy Bell had nothing to report. Vice President Debra Evans had yearbook inserts for those who had not received them. PIF Representative Tina Phillips had nothing to report.Report from Divisions:Fundraising Co-Chair Judy Laub reported that their division is working on T-shirts for the bike ride and will start selling ads for the shirts the first week in January. Operations – Chair Cathy Chitwood announced that the Christmas Party will be December 6 at 6:00 PM at Trinity Harvest Church of God. Invitations will be mailed soon with details. Projects - Barbara Sanders thanked everyone who helped with Brainminders Puppet Shows and the Circle of Friends Breakfast. Sign up sheets were passed around for the Handicapable Rodeo on November 16. Barbara reported that the Shaken Baby and blankets were delivered. Norma McIllwain brought the door prize that was won by Debra Evans.President Owens adjourned the meeting at 12:50 p.m.

October Program Meeting

October Business Meeting

September Program Meeting

The Pilot Club of Sulphur Springs met Friday, September 28, 2007 at First United Methodist Church for the September program meeting. President Beverley Owens called the meeting to order. There were 18 members present and one guest (Karen Sinclair, guest of Renae Thomas). Tina Phillips led the invocation and Pledge of Allegiance. Secretary Sandy Dunston did a silent roll call.President Beverley Owens made announcements (see attached agenda), reminding members of the upcoming puppet shows and the Alzheimer’s walk. Operations Division Co-Coordinator Diane Ames presented the 2007-2008 PIF Sweetheart. This year’s recipient is Jane Goldsmith.President Elect Pansy Bell introduced our speaker, Barb Thompson, Regional Case Management Coordinator, with Community Access.Ms. Thompson gave a very interesting presentation of the HCS (Home and Community Based Services) Program. This program is implemented by the Texas Department of Aging and Disability Services (DADS) and provide supports above and beyond the services that Medicaid typically provides. This State based service provides a wide array of programs helping approximately 45,000 to 50,000 people with mental retardation. Diane Morris brought the door prize that was won by Judy Gregg.The meeting adjourned at 1:00 p.m.

September Business Meeting

The Pilot Club of Sulphur Springs met Friday, September 14, 2007 in Fellowship Hall at First United Methodist Church for the September business meeting. President Beverley Owens called the meeting to order.Chaplain Becky Potts led the invocation and Pledge of Allegiance.Sandy Dunston did an official roll call. There were 20 members present. Minutes from August meetings were presented. With no changes recommended from the members, the President noted the minutes will be filed as presented. Cards were read from Judy Breaud, International President and member of Dallas Pilot Club; Hopkins County Health Care Foundation; Jason Hart, soldier in Iraq; Trudy Houck, Pilot from Pottstown, PA.; and Kris Wright, President of Celebrate the Children, Inc. The Treasurer Report for August was distributed. With no changes recommended from the members, the President noted the reports will be filed for audit.Unfinished Business: There was no unfinished business.New Business: President Owens read a letter of resignation from member Wanda Galyean and stated that the board recommended that we offer Wanda Privileged Membership for 2008. Wanda had been contacted and was honored to be considered a privileged member. Sherry Moore made a motion to regretfully accept the resignation and move Wanda’s status to Privileged. Deanna Landers seconded. Unanimous approval.The club voted for delegates and alternates for Fall Council. President Owens and President Elect Bell will automatically be first two delegates. Tina Phillips will be third delegate and Debra Evans and Diane Nickerson will be the two alternates.Sign up sheet was passed around for volunteers to cook breakfast casseroles for Fall Council.PEP report was distributed. President Beverley announced that the audit committee was finished with the audit of 2007-2007 books. President Owens also announced that the official visit would be rescheduled.Reports of Officers:President Beverley Owens reminded members of the Fall Council in Mineola September. 21-22. President Elect Pansy Bell announced that Barb Thompson, Texas Regional Case Management will be our speaker at the September program meeting to discuss HCS Program which offers financial assistance to families of special needs children.Vice President Debra Evans distributed new yearbooks.PIF Representative Tina Phillips handed out fleece material for WIC blankets.

Report from Divisions:Fundraising Chair Renae Thomas announced that the Thank You Luncheon for the Bike Run would be at the October program meeting.

Operations Co-Chair Diane Ames had nothing to report. Projects Co-Chair Charlotte Baxter reported on the September projects. Puppet show sign up for Miller Grove School on Oct 2 was passed around as well as signup for “Celebrate the Children” camp. The hospice basket has been delivered to the hospital. Alzheimer’s walk is October 4 at 5:00 PM at City Park. Brenda Monroe brought the door prize that was won by Renae Thomas.President Owens adjourned the meeting at 1:00 p.m.

August Program Meeting

The Pilot Club of Sulphur Springs met Friday, August 24, 2007 at First United Methodist Church for the August program meeting. President Beverley Owens called the meeting to order. There were 20 members present and one guest (Aley Owens, Beverly’s daughter).Tina Phillips led the invocation and Pledge of Allegiance. Secretary Sandy Dunston did an official roll call. There were no new communications.President Beverley Owens made announcements (see attached agenda) and asked members to sign up for attending fall council in Mineola Sept. 21-22. Projects Division presented the program, the new “Brain Minder Buddies” puppet show. The stage and script has been changed and we were introduced to some new puppets (script attached). Diane Nickerson brought the door prize that was won by Joy Wilson.Club members were invited to practice with our new puppets.The meeting adjourned at 1:00 p.m.

August Business Meeting

The Pilot Club of Sulphur Springs met for their monthly business meeting on Friday, August 10, 2007 at the First United Methodist Fellowship Hall at 12:00 noon. Judy's Kitchen served the members chicken spaghetti, salad and bread The call to order was given by President Beverley Owens. Chaplain Becky Potts lead the invocation, prayer concerns and pledge. A silent roll call was done by Secretary Sandy Dunston with 22 members present. Secretary Dunston also distributed minutes from several prior meeting which were read and approved. Treasurer's report was distributed by Diane Nickerson and was filed for audit. Old business: Members were reminded of the workday Saturday, August 11, 2007 at the storage building. Projects chair Barbara Sanders gave an update on Brainminder Buddies stage progress and reported on August projects scheduled. An update was given on Shaken Baby prevention project – 16 fleece blankets were delivered to the WIC office. The club will be buying more fleece at the end of the month and ask volunteers to make more blankets for the year. We will also be ordering the RealCare Shaken Baby doll this month to deliver to WIC office for them to use in their Breastfeeding classes for demonstrations on how much shaking is too much. The doll will be used along with the video that we have already provided for Shaken Baby prevention training. Operations chair Cathy Chitwood reminded everyone that we will vote for Sweetheart at the August program meeting. President Beverley reminded everyone of the Official Visit on September 14, 2007 encouraged everyone to attend. With no other business the meeting was adjourned

July Business Meeting

The Pilot Club of Sulphur Springs met for their monthly business meeting on Friday, July 27, 2007 at the First United Methodist Fellowship Hall at 12:00 noon. Judy's Kitchen served the members fancy chicken salad, green salad, fruit cups and dessert. The call to order was given by newly installed president Beverley Owens. Chaplain Becky Potts gave the Invocation, Prayer concerns and Pledge. A silent roll call was done by Secretary Sandy Dunston. Secretary Dunston also distributed minutes from the prior meeting and read a thank you note from fellow member Kathy Lennon. Treasurer's report was distributed by Diane Nickerson and was filed for audit. There was no Unfinished Business to discuss. New Business items included adopting the division budgets for Fundraising, Operations and Projects. The club budget was then reviewed and accepted by the membership. Reports from Officers were given with Vice President Debra Evans reminding the club that she needs our information sheets to prepare the new yearbook. Divison Chairs were called on to give the club an update of activities. Projects co-chair Charlotte Baxter announced that the Brainminder Buddies stage was being touched up in preparation for the puppet shows to be done in the elementary schools this Fall. Announcements: August Business meeting is on 8/10/2007 - door prize by Becky Potts, August Program meeting is on 8/24/2007 - door prize by Diane Nickerson. Pilot Fall Council meeting is in Mineola on September 21-23rd which we will help with the breakfast for the meeting. The official visit is scheduled for 9/14/2007 when Lt. Governor Lori Gobert will come to talk to the club. Door prize today was provided by Janie Crump and won by Charlotte Baxter. Meeting was adjourned at 12:50 p.m.

July Program Meeting

The Pilot Club of Sulphur Springs met at the First United Methodist Church Fellowship Hall at 12:00 noon on July 13, 2007 for their July Program meeting. Judy's Kitchen served the members a chef salad with fruit bowl and homemade banana pudding for dessert. President Elect Pansy Bell called the first meeting of the new Pilot year to order at 12:16, in the absence of newly elected President Beverly Owens who was attending the annual International Pilot Convention in Kentucky. The invocation and pledge was given by Deanna Landers - who lifted up many club members, Pilot family and friends in prayer. Secretary Sandy Dunston did a silent roll call. Pansy introduced our program speaker for the day, Flossie Arnold, recruiter for the local Texas Mentor foster home recruiting service located at 938 Main St. in Sulphur Springs. Ms. Arnold introduced herself and her company who opened an office in Sulphur Springs approximately 1 year ago and explained the changes being made at the state level in foster care. She explained that foster care is being privatized and that private company's like Texas Mentor are being called upon to find homes for children that Child Protective Services have had to take into care. There is a great need in our area for foster families and she asked the Pilot Club members to simply get the word out of the need that is present. She challenged us to share this information with just two other people about their services and to ask that they pass it on. Texas Mentor provides training for future foster families with a 7 week (1 day per week) session plus CPR training on one Saturday. Next training is set to begin next Monday, July 16, 2007 and then again in October, 2007. Foster families that accept one child into their home is paid on average $21 per day and the average stay is 6 months. Care wages increase if the child has special needs. For more information regarding foster care and Texas Mentor contact Flossie Arnold at 903-438-9629 or flossie.arnold@thementornetwork.com . Bell then concluded the meeting with announcements and encouraged everyone to be at our next business meeting to be held on July 27, 2007 at noon where we will discuss and approve the new budget for the 2007-2008 Pilot year.

June 2007 Meeting - INSTALLATION OF OFFICERS - PILOT CLUB OF SULPHUR SPRINGS, TEXAS

Pilot Club of Sulphur Springs had their Installation of Officers on June 28, 2007 at the Trinity Church of God with the silent action bidding starting at 6 p.m. and dinner, prepared by club members Connie Newcomb and Diane Morris, was served at 6:30 p.m. Texas District Governor Glenda Clements along with other many guests from other surrounding Pilot clubs joined the members of the local Pilot Club of Sulphur Springs in installing new officers President Beverely Owens, President Elect Pansy Bell, Vice President Debra Evans, Secretary Sandy Dunston and Treasurer Diane Nickerson. Outgoing President Tina Phillips welcomed and introduced guests for the evening afterwhich Connie Newcomb gave the invocation and pledge of allegiance. Phillips recognized our charter members and past presidents. Secretary Marilyn Holt presented perfect attendance awards to deserving club members. Phillips followed the awards presentation with her closing remarks which included a summary of the past Pilot years' activities and accomplishments in the community. Governor Clements installed the new officers for the upcoming 2007-2008 and the ceremony was closed with the passing of the Pilot President's Pin and gavel. New installed President Beverly Owens took a moment to express her gratitude and excitement about her new responsibilities and is looking forward to another productive and fun year of Pilot projects and service to our community. The meeting was concluded with the Pilot Code of Ethics read by member Cathy Chitwood.